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All positions on this webpage have been posted after October 4, 2018.  

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Assistant Registrar for Records and Communication

Apply now Posting Number: 492254
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Assistant Registrar for Records and Communication


Office of the Registrar

Job Summary:

Under the broad supervision of a college administrator, the employee in this position is responsible for the performance of a variety of complex, timely, and technical tasks associated with the maintenance and updating of the College's Student Information System. Essential duties and responsibilities include, but are not limited to; Preparing and distributing all special program and cohort academic calendar date along with posting traditional semester calendars to the College website and the College community. This position also oversees all transfer evaluations for the traditional undergraduate population. The Assistant Registrar for Records and Communication also acts as a secondary Designated School Official (DSO), reporting to the US Federal Government regarding the international student population. Additionally, this position is tasked with overseeing the ordering and proofing of all diplomas and certificates

Minimum Qualifications:

Bachelor’s Degree and 3-5 years of relevant experience.

Essential Functions:

  • Maintain the physical and digital records of the Registrar’s Office
  • Coordinates the processing of transfer credit for traditional student population
  • Serves as a Designated School Official (DSO) to back up the primary DSO
  • Maintain the Registrar webpages
  • Assists with Freshman scheduling
  • Manage the diploma distribution process
  • Assists with Commencement activities
  • Other duties as assigned 

Required Application Documents:

Cover Letter, Resume, and 3 Professional References

About Department:

As the official recorder and keeper of student records, the mission of the Registrar’s Office is to provide timely and accurate information to students and faculty regarding these records. The department consists of 13 staff members of which 8 are administrative staff and 5 are hourly support staff.

About Marist College:

Marist College is located on the banks of the historic Hudson River midway between New York City and Albany and at its Florence, Italy campus.  A comprehensive, independent institution grounded in the liberal arts, its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 384 Colleges), U.S. News & World Report (8th Best Regional University/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist educates approximately 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees.

Type of Position:




Months per Year:

12 months

Work Schedule:

8:30 a.m. – 5:00 p.m.

Hours per Week:



Marist College main campus, Poughkeepsie, NY

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.























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