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Administrative Coordinator, Physician Assistant Program (CL-1)

Apply now Posting Number: 492801
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Administrative Coordinator, Physician Assistant Program (CL-1)

Department/ School:

Physician’s Assistant Program, School of Science

Job Summary:

The Administrative Coordinator is responsible for supporting the Physician Assistant Program, especially the Clinical Coordinator. This role provides specialized support to the department by creating correspondence, processing and compiling information, exercising independent judgment, coordinating calendars and events, and preparing reports.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

3C-Advanced Calendar Management

Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants

5C-Advanced Written Communication

Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software

6C-Advanced Office Organization

Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies

7C-Advanced Record & Data Processing

Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail

9C-Advanced Auditing & Data Reconciliation

Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high

15C-Advanced Interpersonal Communication

Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

16C-Advanced Judgment

Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

17C – Advanced Responsibility

Consistently demonstrates ability to independently complete (start to finish) complex work assignments, such as major event planning, data reporting, or program coordination

18C-Advanced Organizational Knowledge

Consistently demonstrates extensive knowledge of entire College and outside organizations

Essential Functions:

  • Serve as initial and ongoing contact over the phone, in person and online, for healthcare providers.  Answer questions as able or refer inquiries to the appropriate person.
  • Assist with scheduling of clinical rotations.
  • Schedule appointments and maintain Clinical Coordinator’s calendar.
  • Screen and prioritize office mail.
  • Coordinate and supervise department events, both internal and external.
  • Create correspondence on behalf of the Clinical Coordinator and proofread documents.
  • Input student information and data into department data management system (E*Value Healthcare Education Management Platform). Monitor student program requirements. Information may be of a confidential nature.
  • Reconcile accreditation information and reports, along with the Clinical Coordinator’s financial information, such as travel expenses, processing payment for clinical rotations, order supplies; manage the Clinical Coordinator’s Professional Development Funds.
  • Possess intimate knowledge of entire institution as required by the position.
  • Maintain knowledge of federal, state and accrediting regulations pertinent to the position.
  • Consistently demonstrate courtesy, tact, professionalism, and ability to handle difficult people.
  • Perform other job-related duties as required.

Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About the Department and School:

Master of Science in Physician Assistant Studies Program is a 24-month, full-time program designed to prepare students for the Physician Assistant National Certification Examination (PANCE) and for a successful career as a physician assistant. The program consists of two 12-month phases: didactic and clinical. Students will learn about healthcare in a variety of settings and across the lifespan. In addition, the ethical responsibilities of the profession, behavioral aspects of health, roles and responsibilities of the physician assistant, and global aspects of health are covered.

By design, the program offers seven required core rotations in the clinical year, as well as two electives focusing on students' specific interests. A notable strength of the program is the tremendous support it has received from the regional healthcare community, with our students being hosted at a wide variety of clinical sites.

About Marist College:

Located on the banks of the historic Hudson River, on Fifth Avenue in Manhattan, and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

Monday – Friday, 8:30 AM – 5:00 PM


Marist College main campus, Poughkeepsie, NY.

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.


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