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Payroll Coordinator (CL-1)

Apply now Posting Number: 493073
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Payroll Coordinator (CL-1)


Payroll Office

Job Summary:

Marist College invites applications for the position of Payroll Coordinator (CL-1) in the Payroll Office. The Payroll Coordinator is responsible for independently managing and coordinating all aspects of the Semi-monthly and Bi-weekly payroll process, which includes tax deductions, supplemental retirement contributions, garnishments, family support, tuition benefits, union dues and voluntary deductions in a timely and accurate manner.

Physical Effort & Work Environment: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/ clerical work or any combination of training, experience and education sufficient to indicate an ability to perform the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite. Other qualifications include excellent communication, interpersonal skills and superior customer service skills. Ability to run ARGOS reports is required. Ability to work occasional evening hours and overtime is also required.

5C-Advanced Written Communication - Writes clearly with attention to detail. Presents numerical data effectively.

7C-Advanced Record & Data Processing - Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as Banner, Time Clock Plus and Argos. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail.

9C- Advanced Auditing and Data Reconciliation - Consistently demonstrates ability to reconcile records for accuracy and integrity through extensive use of excel for analyzing figures. Errors are located through keen attention to detail. Errors committed are of great severity, and overall risk to employee and institution.

12C-Advanced Data Management - Effectively demonstrates advanced knowledge of supported data management software (Banner, Argos, TCP).

13C-Advanced Presentation - Effectively demonstrates advanced knowledge of supported presentation software used in department training for the community (PowerPoint).

15 C- Advanced Interpersonal Communication - Consistently uses effective communication skills (verbal and written), documentation skills, interpersonal skills, strong attention to detail and problem-solving skills. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action. Advanced customer service.

16C-Advanced Judgment - Consistently demonstrates ability to reference operational procedures. IRS, DOL, NYS and contractual rules and regulations as pertaining to payroll.

17C - Advanced Responsibility - Able to independently complete the payroll process (start to finish) and complex work.

18C- Advanced Organizational Knowledge - Consistently demonstrates extensive knowledge of entire College and organized labor groups.

20C - Advanced Regulatory Knowledge - Consistently references knowledge of payroll laws, government regulations and contractual agreements that apply to the department and College's operation.

22B-Advanced Technical Knowledge - Consistently demonstrates comprehensive knowledge of hardware and software applications. Has knowledge and ability to troubleshoot and work on hardware or software as needed.

Essential Functions:

  • Update and maintain payroll records for 2000+ employees: including tax deductions, supplemental retirement contributions, garnishments, family support, tuition benefits, union dues and voluntary deductions.
  • Determine payroll liabilities by calculating employee federal, state and social security taxes.
  • Research and resolve payroll discrepancies by collecting and analyzing information.
  • Manage and respond to employee inquiries and requests maintaining employee confidence and protecting payroll operations through confidentiality.
  • Maintain and calculate employee leave balances according to the guidelines of their contracts.
  • Calculate new hire pay, termination pay, sick bank pay and any required adjustment pay.
  • Process check stop payments, adjustments and reissues.
  • Print paychecks, transmit direct deposits, banking interactions as needed.
  • Calculate and prepare monthly payments
  • Advanced knowledge of IRS, NYS, DOL rules and regulations and contractual agreements between two unions and one organized group.
  • Provide support to the Office of Human Resources.
  • Tests and implement upgrades for Banner, Time Clock Plus and Argos.
  • Document payroll processes; written communication to the Marist Community.
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people.
  • Perform all other duties as assigned

Required Application Documents:

Resume, Cover Letter, Three Professional Services

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

Monday-Friday, 8:30 am-5:00 pm

Hours per Week:


Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

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