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Assistant Registrar for Records & Communication

Apply now Posting Number: 493107
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Assistant Registrar for Records & Communication


Registrar’s Office

Job Summary:

Reporting to the Associate Registrar, the Assistant Registrar is responsible for the performance of a variety of complex, timely, and technical tasks associated with the maintenance and updating of the College’s Student Information System.  Essential duties and responsibilities include preparing and distributing all of the special program and cohort academic calendar dates along with posting traditional semester calendars to the College website and the College Community. This position oversees all transfer evaluations for the traditional undergraduate population.  This position is responsible for maintaining the content of the Registrar’s website and for overseeing the various ways the Registrar’s Office communicates with students, including social media presence.

Minimum Qualifications:

Bachelor’s Degree and 3-5 years of directly relevant experience and progressive responsibility.

Essential Functions:

Coordinates the processing of transfer credit for traditional student population by:

  • Evaluating transfer credit for the traditional students and supervising transfer credit posting
  • Coordinating registration for traditional transfer students

Manages and maintains the physical and digital records of the Registrar’s Office by:

  • Publishing the academic calendar and special calendars
  • Maintaining the Registrar Web Pages and social media presence

Provides support to the institution by:

  • Collaborating with the Registrar Team to ensure accuracy and currency of tools used in degree tracking and transfer credit evaluating
  • Researching innovation for work processes
  • Consulting with Deans, Chairpersons, Directors, Admissions, and School of Professional Programs to ensure adequate and timely support to students
  • Assisting with registration, freshmen scheduling and Commencement

Manage LDM and 3rd Party Registration.

Assists in academic compliance reviews for athletic eligibility.


Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About the Department and School:

The Registrar’s Office is responsible for the accuracy, integrity, and security of the education records under the Family Educational Rights and Privacy Act (FERPA). Our mission is to provide timely and accurate information to students and faculty regarding these records and to support the instructional activities of the college.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Additionally, our graduates go on to great success; 97% over the last five years are employed or in graduate school within six months of graduating. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (2nd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #3 in the nation by the U.S. State Department and includes unique first-year programs in Florence and Dublin. At Marist, approximately 50% of graduates study abroad during their undergraduate experience. Its 30-year Joint Study partnership with IBM has brought the College the kind of world-class technology platform typically found at leading research institutions. Marist’s academic centers of excellence include the nationally-known Marist Poll, Center for Civic Engagement and Leadership, Hudson River Valley Institute, Center for Sports Communication, and Institute for Data Center Professionals. The College also hosts the Franklin D. Roosevelt Presidential Library’s digital archives, making it one of only six colleges or universities in the nation affiliated with a presidential library.

About the Hudson Valley Region:

The Hudson River Valley is known for its rich landscapes, sustainable-foods, diverse culture, and has a wide variety of vibrant cities and historic towns. Follow your sense of adventure, find great food around every corner, engage with a proud community, and be a part of history right at Marist in the heart of the Hudson River Valley.  Poughkeepsie and surrounding communities are among the most diverse in the state with easy access to New York City by way of Amtrak or Metro-North train service.  For more information about the Hudson Valley region and its major cultural and recreational attractions, visit the link below to learn more:

Type of Position:




Months per Year:


Work Schedule:

8:30am – 5:00pm

Hours per Week:



Marist College main campus, Poughkeepsie, NY.

Number of Position Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.


Advertised: Eastern Standard Time
Applications close:

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