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Office Assistant (CL-3)

Apply now Posting Number: 493145
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Office Assistant (CL-3)


College Advancement

Job Summary:

Marist College invites applications for the position of Office Assistant (CL-3) within the Office of College Advancement. The Office Assistant (CL-3) serves a member of the Advancement Services team, providing specialized support to the Director of Donor Relations and Stewardship.  

Minimum Qualifications:

The ideal candidate will be a high school graduate with 3+ years of progressive, responsible work experience in a fast-paced office environment. Possess the ability to work independently with minimal supervision. Excellent attention to detail required. Candidates should demonstrate general computer efficiency including Microsoft Office.  Requisite Skills:

1B-Intermediate Reception/Response

Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e-mail, or in-person) with minimal guidance. Directs visitors as needed.

5B - Intermediate Written Communication

Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software.

6B - Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies.

7B - Intermediate Record and Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail.

15B - Intermediate Interpersonal Communication

Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people.

16B -  Basic Judgment

Consistently demonstrates ability to reference operational procedures within department on routine matters and select suitable response with minimal guidance 

18B - Intermediate Organizational Knowledge

Consistently demonstrates significant comprehensive knowledge of department and majority of the College. 

Essential Functions:

  • Generate all gift acknowledgement letters and receipts in an accurate and timely manner.
  • Perform at a high level keeping all constituent records, including highly sensitive and confidential donor information accurate and secure.
  • Type and proofread documents. Help to prepare written scholarship reports to donors.
  • Have excellent customer service and communication skills. Interact with faculty, staff, students, alumni, parents, and general public as needed, via phone, email, or in person.
  • Assist at various Alumni and Advancement special events throughout the year.
  • Demonstrate courtesy, tact, and professionalism.
  • Perform other job-related duties as assigned.

Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About the Department and School:

The Advancement Office promotes a culture of philanthropy that attracts vital resources in support of the goals and objectives of the College's strategic plan and its core educational mission.

The Advancement team accomplishes this by nurturing life-long relationships with and among alumni, parents, trustees, friends, students, faculty, staff and other constituencies; and by communicating regularly with them through meaningful personal contacts, targeted print and web-based publications, and high-impact special events.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

M-F 8:30 a.m. – 5:00 p.m.

Black out periods when vacation may not be approved include the last week of December.

Hours per Week:



Marist College main campus, Poughkeepsie, NY.

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.








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