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Music Facilities & Operations Manager

Apply now Posting Number: 493350
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Music Facilities & Operations Manager


School of Communications & The Arts

Job Summary:

The Music Facilities & Operations Manager will manage the daily facility and logistical needs of a comprehensive music program which includes the academic music program as well as 20-25 performance ensembles. Duties include providing operational support for all Music Program academic and extracurricular activities, as well as campus and off-campus events where the Music Program is represented. Additionally, the incumbent is responsible for maintaining the holdings of the entire inventory of the Music Program library, instruments, and equipment.

Minimum Qualifications:

A high school diploma or GED required (music and mechanical related study/experience focus) and 1-3 years of relevant work experience.

Essential Functions:


  • Maintain the order and functionality of equipment and instrument storage areas.
  • Maintain the order and functionality of the instrument repair workshop.
  • Maintain the order and functionality of all classrooms and rehearsal spaces
  • Report facility damage as well as damaged or lost inventory.
  • Plan, schedule, and create daily music classroom and ensemble rehearsal set ups that include chair arrangements, music stands, choir risers, staging platforms, large percussion instruments, movement of pianos, occasional recording accessories, etc.


  • File and retrieve organizational documents, instrument loan contracts, music library and instrument inventory listings, as well as records of instrument purchases and repairs.
  • Perform annual full inventory upkeep and repair during the summer months.
  • Maintain and safeguard all music program equipment, instruments, uniforms, and hardware.
  • Assembles equipment upon delivery from vendors
  • Works with outside vendors to coordinate preventive maintenance, piano turnings, and instrument and equipment repairs


  • Maintain and safeguard all college owned sheet music and library supplies.
  • Responsible for maintenance of all music library holdings, curating the inventory
  • Responsible for the coordination of all sheet music distribution and collection
  • Responsible for filing and cataloguing all sheet music acquisitions
  • Guides the work of student volunteer librarians


  • Coordinate and execute all equipment moves to on- and off-campus venues for Music Program performances/events
  • Coordinates with other campus agencies/outside vendors to ensure production needs of the Music Program are met
  • Guides student volunteers during equipment crews and production setup and strike.
    Other duties as assigned.

Preferred Qualifications:

Bachelor's degree in relevant field. 

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

The Marist College Music Program offers a minor in Music with both instrumental and vocal tracks.  Primarily a performance-based program, the Music Program is home to over 400 (non-major) students who participate in any of our 19 performing ensembles or enroll in a variety of courses in music theory and history.  From applied study in voice, piano, brass, woodwinds, percussion, or strings, to researching the lives and works of composers, the Marist student finds an atmosphere of individual care and attention to personal growth.  Marist’s Music ensembles have gained recognition through both local and global performances. 

The Music Program is housed in the School of Communication and the Arts, which prepares students for careers in communication, media, fashion & art practices, building valuable skills that complement a foundation in a liberal arts education. With nationally ranked programs and Centers of Excellence in Sports Communication and Social Media, we foster an inclusive and engaged community of industry experts and research faculty dedicated to student success. We aim to inspire students to become empathetic and ethically responsible professionals with an understanding of the values of community engagement, sustainability, and social responsibility. Marist’s location in the Hudson Valley offers a traditional college experience that is only a train ride away from the rich cultural and professional opportunities New York City has to offer, while our global campus in Florence, Italy gives students the opportunity to expand their world.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit

Type of Position:



Administrative (Hourly)

Months per Year:


Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:



Marist College Main Campus

Number of Position Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.





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