Position Title:

Donor Relations Assistant (CL-2)

Department/School:

Advancement Office

Salary/Pay Rate:

$20.66/hour - $21.70/hour

Job Summary:

Marist College invites applications for the position of Donor Relations Assistant (CL-2) within the Office of College Advancement. This position serves as a member of the Advancement Services team, providing specialized support on an independent or supervised basis to the Office of Donor Relations and Stewardship.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

Requisite Skills:

1B - Intermediate Reception/Response
Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e-mail, or in-person) with minimal guidance. Directs visitors as needed.

5B - Intermediate Written Communication
Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software.

6B - Intermediate Office Organization
Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies.

7B - Intermediate Record and Data Processing
Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail.

11B - lntermediate Word Processing
Effectively demonstrates intermediate knowledge of supported word processing software Consistently demonstrates speed and accuracy and ability to do word processing with no guidance

15B - Intermediate Interpersonal Communication
Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people.

16C - Advanced Judgment
Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

18C - Advanced Organizational Knowledge
Consistently demonstrates extensive knowledge of entire College and outside organizations

Essential Functions:

• Generate all donor acknowledgments and receipts in an accurate and timely manner across all giving levels through data manipulation, merging, printing, mailing, and uploading letters in database
• Open and distribute all incoming office mail
• Prepare all gifts for gift processing, including identification of donor, designation, updating preferred listing in donor publications, and scanning documents
• Assist with collecting and formatting student recipient profile forms to prepare stewardship scholarship reports for distribution to donors; proofread as needed
• Help manage logistics and provide day of support for annual Celebration of Scholarships event and other stewardship events during the year as necessary
• Enter and manage information for constituent records in department database, including keeping highly sensitive and confidential donor information accurate and secure
• Maintain supplies and office equipment; order when needed
• Reconcile or track and reconcile payment records and purchase orders
• Provide support at various Alumni, Advancement, and institutional special events throughout the year
• Possess intimate knowledge of entire institution and outside organizations as required by department
• Consistently demonstrate courtesy, tact, and professionalism
• Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

The Advancement Office promotes a culture of philanthropy that attracts vital resources in support of the goals and objectives of the College's strategic plan and its core educational mission.

The Advancement team accomplishes this by nurturing life-long relationships with and among alumni, parents, trustees, friends, students, faculty, staff and other constituencies; and by communicating regularly with them through meaningful personal contacts, targeted print and web-based publications, and high-impact special events.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #1 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about 

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday - Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.