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Type of Position



Career Services Assistant (CL-3)

Apply now Posting Number: 493640
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Career Services Assistant (CL-3)


Career Services

Salary/Pay Rate:

$19.62/hour - $20.60/hour

Job Summary:

Provide front end support to Career Services department by screening
phone calls and visitors, directing questions, receiving mail, and completing other various independent clerical or administrative support duties.

Minimum Qualifications:

The ideal candidate will be a high school graduate and should have 3-5 years of progressively responsible secretarial/ clerical work, or any combination of training, experience and education sufficient to indicate an ability to do the work

Requisite Skills

  • 1B-Intermediate Reception/Response Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e-mail, or in-person) with minimal guidance. Directs visitors as needed
  • 4C-Advanced Event Organization Consistently demonstrates ability to organize and coordinate events (meetings, workshops, seminars, or receptions) with minimal consultation or independently. (Examples could include scheduling speakers and securing meeting room, creating invitations, food & beverages, overnight accommodations). May be asked to supervise events
  • 5B-Intermediate Written Communication Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software
  • 6B-Intermediate Office Organization Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies
  • 7B-Intermediate Record and Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail
  • 15B-Intermediate Interpersonal Communication Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

Essential Functions:

  • Serve as initial contact over the phone, in person and online, for
  • students, faculty, companies, and alumni. Answer questions or refer inquiries to appropriate person
  • Assist students and alumni with scheduling appointments
  • Assist in department event planning as assigned
  • Enter information into department databases
  • Maintain supplies and office equipment
  • Possess intimate knowledge of entire institution as required by department
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
    Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

Choosing a career path is a process that unfolds throughout the college years and beyond. It involves discovering individual potential, learning about career fields, and gaining career-related experience in high-quality organizations. The Center for Career Services offers a variety of programs and information to assist students and alumni with setting career goals.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #1 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit 

Type of Position:



CWA (Full-Time)

Months per Year:


Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:



Marist College Main Campus

Number of Position Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.





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