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Thank you for your interest in a career with Marist College. For assistance and to follow up on an application, please contact the Office of Human Resources at Human.Resources@Marist.edu

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Administrative Assistant (CL-2), Office of Accommodation and Accessibility

Apply now Posting Number: 492959
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Administrative Assistant (CL-2)

Department:

Office of Accommodations and Accessibility

Job Summary:

The Office of Accommodations and Accessibility welcomes applications for the position of Administrative Assistant (CL-2). The Administrative Assistant (CL-2) will provide specialized support to the Office of Accommodations and Accessibility by processing and compiling information, preparing reports, and completing other specific administrative duties. 

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

5B-Intermediate Written Communication

Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software

6B-Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines.

Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7B-Intermediate Record & Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9B-Intermediate Auditing & Data Reconciliation

Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports.

Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action

15C-Advanced Interpersonal Communication

Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

17B-Intermediate Responsibility

Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters

18C-Advanced Organizational Knowledge

Consistently demonstrates extensive knowledge of entire College and outside organizations

Essential Functions:

  • Serve as the primary contact in a high-volume office for current and prospective students, parents, faculty, staff, guidance counselors, and community partners.  
  • Independent problem resolution and referral to campus resources.
  • Assist students/parents with accessing disability accommodations and support services.
  • Publicize and promote the Learning Support Program to prospective students and families through in-person meetings, phone, and E-mail communication.
  • Manage the Learning Support Program application and interview process.
  • Prepare the Learning Support Program billing.
  • Data collection, management, and reporting for New York State and federal grant requirements.
  • Prepare, maintain, and archive prospective and current student records and confidential documentation.
  • Enter and manage student information in Banner; have familiarity with Argos.
  • Manage, track, and reconcile various budgets and financial records.
  • Create, update, and maintain multiple student rosters, correspondence, documents, and forms.
  • Manage department calendars, as well as schedule and track appointments as necessary.
  • Assist in event organizing or scheduling.
  • Purchase office supplies and equipment when needed.
  • Train and supervise student workers.
  • Maintain knowledge of state and federal regulations pertinent to position.
  • Consistently demonstrate courtesy, tact, professionalism, and the ability to handle difficult people and situations.
  • Perform other job-related duties as required.

Required Application Documents:

Cover Letter, Resume, and Three Professional References

About the Department:

The mission of the Office of Accommodations and Accessibility is to support students with documented disabilities in becoming empowered, independent learners by providing the appropriate accommodations and services necessary to access the educational opportunities at Marist College.

The Office of Accommodations and Accessibility provides a comprehensive range of academic support services and accommodations that promote the full integration of students with disabilities into the mainstream college environment. Services and accommodations are individualized to meet the needs of each student and may vary depending upon the disability and/or course content.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

CWA

Months per Year:

12

Work Schedule:

8:30 AM – 5:00 PM, Monday through Friday

Hours per Week:

37.50

Location:

Marist College main campus, Poughkeepsie, NY

Number of Positions Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

 

 

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