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Evening Library Assistant

Apply now Posting Number: 493013
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Evening Library Assistant - CWA



Job Summary:

Library Assistants are responsible for a variety of technical and clerical tasks associated with the ordering, cataloging, and processing of materials, as well as other necessary tasks in direct support of the library. Work is performed independently, following a well-defined set of rules and procedures.

The library is currently seeking a Library Assistant to fulfill duties primarily associated with Public Services and Circulation. These duties include: covering the circulation supervisor desk, participating in the scheduling and oversight of student employees, overseeing the library during the evenings, managing the closing of the building, and providing good customer service to library patrons including students, faculty, and other members of the Marist community.

Physical Effort & Work Environment
The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.

Required hours, when vacation and leave time may not be used, include midterm and final exam periods. During these periods the library is open extended hours and the work shifts are until 12:00 am on weekends during midterms and until 2:00 am on weekends during finals.

Minimum Qualifications:

  • High school diploma
  • 3-5 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.
  • All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

Requisite Skills:

•6B-Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

•7B-Intermediate Record and Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

•14B-Intermediate Data Searching (Software)

Effectively demonstrates intermediate knowledge of various web-based search engines used in department. Consistently demonstrates ability to operate navigational tools with no guidance

•15A-Basic Interpersonal Communication

Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

•16A-Basic Judgment

Consistently demonstrates ability to reference operational procedures within department on routine matters and select suitable response with minimal guidance

•17A-Basic Responsibility

Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments, with either assistance or instruction, such as supervising student workers

•18A-Basic Organizational Knowledge

Consistently demonstrates working knowledge of immediate work area and department

Essential Functions:

Library Assistants at the James A. Cannavino Library perform the following essential functions.

  • Order, receive, process, lend, borrow, research and claim library materials and supplies using a variety of systems
  • Cover the Archive's Research Room desk, assist researchers (pulling collections, prepare Use Agreements, etc.) and digitize various archival materials.
  • Support patrons in accessing library materials
  • Purchase and catalog library materials using OCLC, Voyager, and the Integrated Online Library System (IOLS) holdings information
  • Maintain IOLS shelf-list, bibliographic records, and OCLC holdings information
  • Maintain and process reserve items in the database files
  • Sort and distribute office mail on a daily basis
  • Assist in processing of gifts and maintaining of circulation and patron files shortages
  • Fill in at the Circulation Desk during peak periods or staff shortages
  • Greet all queries and requests with courtesy and tact, and in a manner consistent with policies and procedures
  • Make contact with College Housekeeping, Maintenance, and Security to report problems, keep logs,and follow up on requests
  • Provide upkeep of reprographic machines, carry out bindery repairs
  • Perform other job-related duties as required

Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About Department

The James A. Cannavino library at Marist College is truly the heart of campus, both physically and academically.  Librarians and staff work collaboratively to support teaching and student research through our collections, extensive instruction program, and online course pathfinders.  Librarians engage with the campus community through programming, outreach and committee services.  Students consistently rate library facilities and services as some of the best the campus has to offer.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:

Full-time, Regular



Months per Year:


Work Schedule:

Sunday – Thursday 4 p.m. – 12:30 a.m.

Hours per Week:



Marist College main campus, Poughkeepsie, NY

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.




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