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Records Processor (CL-4)

Apply now Posting Number: 493027
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Records Processor (CL-4)

Department/ School:


Job Summary:

Provide technical support to the department by filling requests, verifying student status, processing applications and managing general data input.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 1-3 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

2B-Intermediate Mail Processing

Consistently demonstrates ability to open, screen and prioritize mail for response by others. Processes outgoing mail

7B-Intermediate Record and Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9A-Basic Auditing and Data Reconciliation

Consistently demonstrates ability to check and verify records such as charge cards and travel expenses, and use attention to detail to locate errors. Errors committed are easily remedied or fixed, and overall risk to institution is neglect 

12B-Intermediate Data Management (software)

Effectively demonstrates intermediate knowledge of supported data management software used in department. Consistently demonstrates speed and accuracy and ability to operate data management software with no guidance

15B-Intermediate Interpersonal Communication

Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

16A-Basic Judgment

Consistently demonstrates ability to reference operational procedures within department on routine matters and select suitable response with minimal guidance

20A-Basic Regulatory Knowledge

Consistently demonstrates working knowledge of laws and government regulations and enforcement systems that apply to department’s operation

Essential Functions:

  • Receive, enter and update inquiries, applications, and related materials from various sources. Transfer information to databases
  • Utilize multiple computer programs to import and export data files, generate reports, and mailings, and print applications and related materials
  • Answer telephone inquiries
  • Reconcile and verify information from forms, databases, or other sources
  • Work with campus offices to ensure data accuracy
  • Uphold data integrity, proofread and sort
  • Troubleshoot issues or problems pertaining to student records or the technical aspects of data processing
  • File records, forms, and other necessary information. Make copies as needed
  • Communicate with students, faculty, and other College offices about the receipt of information
  • Accept and process various payments
  • Maintain knowledge of state and federal regulations pertinent to position
  • Possess knowledge of institution as required by position
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
  • Perform other job-related duties as required

Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

8:30AM – 5:00PM Monday through Friday

Hours per Week:



Marist College main campus, Poughkeepsie, NY

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.








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