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Executive Secretary

Apply now Posting Number: 493051
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Executive Secretary


Office of the President Emeritus

Job Summary:

Marist College invites applications for an Executive Secretary to the President Emeritus.  The incumbent will perform a variety of administrative and clerical tasks, and will be responsible for the effective functioning of administrative processes in the Office of the President Emeritus.

Essential Functions:

The Executive Secretary will:

  • Provide administrative and clerical support to the President Emeritus.
  • Serve as the main point of contact for the Office of the President Emeritus with internal and external stakeholders - including phone calls, emails, and in-person visitors.
  • Manage the President Emeritus calendar, and support virtual and in-person calls, meetings, and events (e.g. attendance lists, catering, materials, technology).
  • Manage the office budget, including preparing and submitting expense reports and invoices.
  • Plan and coordinate travel arrangements, including international travel.
  • Prepare written materials, including routine correspondence and reports.
  • Maintain stakeholder databases and overall office file organization.
  • Work collaboratively with the Special Assistant to ensure the smooth administrative operation of the Office of the President Emeritus.

Minimum Qualifications:

This position requires:

  • Outstanding organizational skills and attention to detail.
  • Excellent writing, editing, and proofreading skills.
  • Proficiency in Microsoft Office suite programs and database management.
  • The ability to handle and prioritize multiple projects.
  • The ability to complete assignments with minimal direction. 
  • Superior interpersonal communication skills, tact, and sensitivity, and confidence in dealing with a wide range of constituents, including senior College administrators, faculty, alumni, students, and community leaders.
  • At least six years of progressively responsible administrative experience, including budget management.

Preferred Qualifications:

A Bachelor’s degree and experience working in a higher education setting are preferred.

Required Application Documents:

Cover letter, resume, and three professional references.

About the Department:

The Office of the President Emeritus supports President Emeritus Dr. Dennis J. Murray in a wide range of activities, including teaching and programming related to the Raymond A. Rich Leadership Institute, advancement and alumni relations, community activities, and special projects.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

8:30 AM -5:00 PM, Monday - Friday

Hours per Week:


Benefits & Compensation:

The Executive Assistant to the President Emeritus position includes a competitive salary and comprehensive benefit package*.  Benefits for this position include but are not limited to the following:

  • 3 weeks of paid vacation (4 weeks of paid vacation beginning in the 6th year of employment). 
  • Unlimited paid sick time and unlimited paid personal time for use at the supervisor’s approval.
  • 14+ paid holidays per year.
  • Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD).
  • Life insurance
  • Generous short-term and long-term disability programs and workers compensation.
  • 403(b) defined contribution plan:
    • First 6 years College contributes 7.5%, Employee contributes a mandatory 4%. 
    • College contribution increases to 10.5% in year 7, and 12% after 15 years.
    • Employee contribution decreases to 1% in year 7. Remains 1% thereafter
  • 403(b) Tax Deferred Annuity – Roth option available.  Voluntary, up to IRS maximum contribution.
  • Tuition Benefits:
    • Up to 16 undergraduate credits per semester. Up to 18 graduate credit per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.
    • College pays 100% tuition only
    • Eligible dependents may be Reimbursed up to $2,000 per semester towards tuition at another accredited institution

*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the College. 


Marist College main campus, Poughkeepsie, NY.

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

Advertised: Eastern Daylight Time
Applications close: Eastern Standard Time

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