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Records Processor (CL-4)

Apply now Posting Number: 493160
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Records Processor (CL-4)

Department/ School:

Registrar’s Office

Job Summary:

Provide technical support to the department by filling requests, verifying student status, processing applications and managing general data input. 

Minimum Qualifications:

High School Graduate, 1-3 years progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

Essential Functions:

Receive, enter and update transcript requests and name/address changes, and related materials from various sources.

Utilize multiple computer programs to import and export data files, generate reports, and mailings, and print applications and related materials.

Answer telephone inquiries.

Uphold data integrity, proofread and sort.

Troubleshoot issues or problems pertaining to student records, transcript requests or the technical aspects of data processing.

File records, forms, and other necessary information. Scan and index to electronic database.

Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people. Perform other job-related duties as required

Preferred Qualifications:

Demonstrate the ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Demonstrate attention to detail. 

Demonstrate general computer proficiency with Microsoft Office Suite. Experience with Banner, Argos, and BDM highly preferred.  Consistently demonstrates speed and accuracy and ability to operate data management software with no guidance.

Consistently demonstrates ability to reference operational procedures within department on routine matters and select suitable response with minimal guidance

Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

Required Application Documents:

Cover Letter, Resume, & Three Professional References.

About the Department and School:

The Registrar’s Office is responsible for the accuracy, integrity, and security of the education records under the Family Educational Rights and Privacy Act (FERPA). Our mission is to provide timely and accurate information to students and faculty regarding these records and to support the instructional activities of the college.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist is consistently recognized for excellence by The Princeton Review (Colleges That Create Futures and The Best 385 Colleges), U.S. News & World Report (10th Best Regional University/North, 5th Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. The College is top-ranked for long-term study abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors report. Marist educates more than 5,000 traditional-age undergraduate students and 1,400 adult and graduate students in 47 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

M-F 8:30 am – 5:00 pm

Hours per Week:



Marist College main campus, Poughkeepsie, NY.

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under-represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.


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