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Library Assistant (CL-3)

Apply now Posting Number: 493200
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Library Assistant (CL-3)



Job Summary:

The James A. Cannavino Library is currently seeking a Library Assistant to fulfill duties primarily associated with Public Services and Circulation. These duties will include: coverage of a public-facing desk; participating in the hiring, training, scheduling and oversight of student employees; and providing good customer service to library patrons including students, faculty and other members of the Marist community.

Library Assistants are responsible for a variety of technical and clerical tasks associated with the ordering, cataloging, and processing of materials, as well as other necessary tasks in direct support of the library. Work is performed independently, following a well-defined set of rules and procedures.

Minimum Qualifications:

High school diploma required. 3-5 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work required. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

Requisite Skills:

6B-Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7B-Intermediate Record and Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

14B-Intermediate Data Searching (Software)

Effectively demonstrates intermediate knowledge of various web-based search engines used in department. Consistently demonstrates ability to operate navigational tools with no guidance

15A-Basic Interpersonal Communication

Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people

16A-Basic Judgment

Consistently demonstrates ability to reference operational procedures within department on routine matters and select suitable response with minimal guidance

17A-Basic Responsibility

Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments, with either assistance or instruction, such as supervising student workers

18A-Basic Organizational Knowledge

Consistently demonstrates working knowledge of immediate work area and department

Essential Functions:

Library Assistants at the James A. Cannavino Library perform the following essential functions.

• Order, receive, process, lend, borrow, research and claim library materials and supplies using a variety of systems
• Covering the Archive's Research Room desk, assisting researchers (pulling collections, preparing Use Agreements, etc.) and digitizing various archival materials.
• Support patrons in accessing library materials
• Purchase and catalog library materials using OCLC, Voyager, and the Integrated Online Library System (IOLS) holdings information
• Maintain IOLS shelf-list, bibliographic records, and OCLC holdings information
• Maintain and process reserve items in the database files
• Sort and distribute office mail on a daily basis
• Assist in processing of gifts and maintaining of circulation and patron files shortages
• Fill in at the Circulation Desk during peak periods or staff shortages
• Greet all queries and requests with courtesy and tact, and in a manner consistent with policies and procedures
• Make contact with College Housekeeping, Maintenance, and Security to report problems, keep logs,and follow up on requests
• Provide upkeep of reprographic machines, carry out bindery repairs
• Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & 3 Professional References

About the Department:

The James A. Cannavino library at Marist College is truly the heart of campus, both physically and academically. Librarians and staff work collaboratively to support teaching and student research through our collections, extensive instruction program, and online course pathfinders. Librarians engage with the campus community through programming, outreach and committee services. Students consistently rate library facilities and services as some of the best the campus has to offer.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit

Type of Position:




Months per Year:


Work Schedule:

Tuesday – Saturday 9:30 AM - 6:00 PM, Evening, holiday or weekend work required as needed.

Hours per Week:



Marist College Main Campus

Number of Positions Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.





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