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Administrative Assistant (CL-2), Center for Multicultural Affairs

Apply now Posting Number: 493316
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Office Support

Position Title:

Administrative Assistant (CL-2), Center for Multicultural Affairs

Department/School:

Center for Multicultural Affairs

Job Summary:

The Center for Multicultural Affairs seeks an Administrative Assistant (CL-2) to provide specialized support by processing and compiling information, preparing reports, and completing other specific administrative duties. Black out dates/periods: last week of July, the month of August and February, last two weeks of January and first two weeks of March, and during the HEOP Admissions process.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.


Experience working with diverse populations strongly preferred. Requisite Skills:

SB-Intermediate Written Communication

Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software

GB-Intermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and
project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7B-lntermediate Record & Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9B-lntermediate Auditing & Data Reconciliation

Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action

1SC-Advanced Interpersonal Communication

Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

17B-lntermediate Responsibility

Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters

1BC-Advanced Organizational Knowledge

Consistently demonstrates extensive knowledge of entire College and outside organizations

Essential Functions:

  • Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person
  • Open, sort and distribute office mail. Process outgoing mail
  • Access department calendars; schedule and log appointments as necessary
  • Assist in event organizing or scheduling
  • Create, update and proofread various correspondence and documents
  • Maintain complex filing systems, including student and faculty files
  • Enter and manage information in department computer system; information may be of a confidential nature
  • Manage and reconcile independent budgets and financial records
  • Purchase office supplies and equipment when needed
  • Train and supervise student workers
  • Maintain knowledge of state and federal regulations pertinent to position
  • Possess intimate knowledge of entire institution
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
  • Web page and social media maintenance
  • Track and reconcile department and State budgets and credit card account reconciliation
  • Draft/create flyers, brochures, forms and vendor contracts
  • Create and run of Banner Argos reports
  • Create Banner ePaf requests to begin student hiring process
  • Create and update excel spreadsheets with complex formulas for data analysis necessary for state and federal reports/budget applications
  • Perform other job-related duties as required

Physical Effort & Work Environment: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

The mission of CMA is to engage the Marist community in events and activities that highlight diversity and multiculturalism creating a climate of access, equity, and inclusion that celebrates the rich contributions of all cultures, and empower students to achieve academic success by preparing them to become engaged global citizens.


The Center for Multicultural Affairs strives to create a culturally competent environment by:

  • Providing programs and activities to assist the Marist student in making a successful and enriching transition to the Marist campus environment.
  • Advocating in the interest of the first generation, racial/ethnic or otherwise historically excluded students in areas of personal, social and cultural development.
  • Providing opportunities for students to develop academically and socially by providing support in areas of leadership development, cultural identity, self-identity, career exploration and goal setting for the future.
  • Acting as a resource and support to student groups and culturally focused clubs.
  • Serving as a resource to faculty, staff, and students on issues of socio-economic diversity and inclusion.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #2 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

M-F 8:30AM-5:00PM, occasional evenings and weekends required

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

 

 

 

 

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