Position Title:

Administrative Coordinator, Development (CL-1)

Department/School:

Advancement Office

Salary/Pay Rate:

$21.63 - $22.71

Job Summary:

Reports to the Associate Vice President of Development and provides essential work, including creating correspondence, processing and compiling information, exercising independent judgment, coordinating calendars and campaign events, and preparing reports. These tasks are vital to the team’s operations and delivering results in fundraising for the college.

Physical Effort & Work Environment
The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects

Minimum Qualifications:

3C-Advanced Calendar Management

Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants

4C-Advanced Event Organization

Consistently demonstrates ability to organize and coordinate events (meetings, workshops, seminars, or receptions) with minimal consultation or independently. (Examples could include scheduling speakers and securing meeting room, creating invitations, food & beverages, overnight accommodations). May be asked to supervise events

5C-Advanced Written Communication

Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software

6C-Advanced Office Organization

Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies

13C – Advanced Presentation (Software)

Effectively demonstrates advanced knowledge of supported presentation software used in department Consistently demonstrates accuracy and ability to tutor others

16C – Advanced Judgment

Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment

17C – Advanced Responsibility

Consistently demonstrates ability to independently complete (start to finish) complex work assignments, such as major event planning, data reporting, or program coordination

Essential Functions:

• Serve as initial contact over the phone, in person and online, for stakeholders, parents, and the general public. Answer questions as able or refer inquiries to appropriate person
• Schedule appointments and maintain staff calendars
• Screen and prioritize office main
• Coordinate and supervise department wide events
• Create correspondence on behalf of the Associate Vice President of Development and office. Proofread documents
• Input data into department computer system. Information may be of a confidential nature
• Process information, including contract preparation
• Complete or oversee office purchases
• Reconcile information such as financial records, travel expenses, etc
• Track and maintain department budgets
• Complete individual tasks and exercise judgment as permitted
• Train and supervise student workers
• Possess intimate knowledge of entire institution as required by position
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
• Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

The Advancement Office promotes a culture of philanthropy that attracts vital resources in support of the goals and objectives of the College’s strategic plan and its core educational mission.

The Advancement team accomplishes this by nurturing life-long relationships with and among alumni, parents, trustees, friends, students, faculty, staff and other constituencies; and by communicating regularly with them through meaningful personal contacts, targeted print and web-based publications, and high-impact special events.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #1 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about 

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.