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Type of Position



Alumni Relations Assistant (CL-2)

Apply now Posting Number: 493603
Type of Position: Full-time
Location: Poughkeepsie, NY
Categories: Administration

Position Title:

Alumni Relations Assistant (CL-2)


Alumni Office/Advancement

Salary/Pay Rate:

$20.66/hour - $21.69/hour

Job Summary:

Provide specialized support on an independent or supervised basis to the Office of Advancement: work will be done in support of the office’s effort to build alumni participation and support through strong communication, personal interaction, and planned events.

  • Homecoming and Reunion Weekend (TBD in September, October, or November each year)
  • March 17 (St. Patrick’s Day) – if it falls on a Sunday, must be available the day before
  • Commencement in May (both Friday night and Saturday)
  • At least three Saturdays in the fall for home football game Press Box Receptions (including Homecoming)
  • Three Alumni Executive Board Meetings (to be scheduled on a Saturday in Sept/Oct, March/April, and June)

Physical Effort & Work Environment

The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.

1C-Advanced Reception/Response
Consistently demonstrates ability to independently provide
routine and non-routine responses and detailed information
from inquiries (telephone, e-mail, or in-person). May be asked to
broadcast information or answers. Directs visitors as needed
4B-Intermediate Event Organization
Consistently demonstrates ability to organize and coordinate
events (meetings, workshops, seminars, or receptions) under
direction of supervisor. (Examples could include securing
meeting room, audio/visual equipment, food & beverages,
overnight accommodations)
5B-Intermediate Written Communication
Consistently demonstrates ability to create routine
correspondence or update template or samples with speed and
accuracy. Utilizes a comprehensive knowledge of supported
word processing software
6B-Intermediate Office Organization
Consistently demonstrates ability to manage operational
aspects of the office with minimal to no supervision, including
time management, information distribution, and project
deadlines. Consistently demonstrates ability to file documents
and student records using standard filing procedures as well as
a familiarity with retention policies
9B-Intermediate Auditing & Data Reconciliation
Consistently demonstrates ability to audit accuracy of data and
investigate discrepancies, as well as reconcile expense reports.
Errors are located using developed attention to detail. Errors
committed are of average severity, and overall risk to institution
is concerning and may necessitate corrective action
15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and
sensitivity to the concerns or interests of others in conveying
information. Demonstrates the understanding of factual
information and the use of persuasion tactics to help others
identify solutions or possible alternative courses of action
18C-Advanced Organizational Knowledge
Consistently demonstrates extensive knowledge of entire
College and outside organizations

Essential Functions:

  • Serve as initial point of contact in person, over the phone and online for students, parents, staff and the general public
  • Participate in all aspects of Advancement event planning, including reserving facilities, placing orders, overseeing contract services, and maintaining finances
  • Assist in designing invitations, posters, Marist Magazine, and the Alumni web site
  • Type and create various word processing documents; proofread as needed
  • Maintain and update various electronic database records; run reports, lists, labels, etc
  • Take, reproduce, and file meeting minutes and various dictations
  • Retain and manage hard copy files for various office records
  • Make purchases such as gifts and supplies; maintain event budgets
  • Track and reconcile payment records and purchase orders
  • Maintain calendars and event schedules as needed
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
  • Perform other job-related duties as required

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References 

About the Department/School:

The Marist College Advancement Office promotes a culture of philanthropy that attracts vital resources in support of the goals and objectives of the College's strategic plan and its core educational mission.

The Advancement team accomplishes this by nurturing life-long relationships with and among alumni, parents, trustees, friends, students, faculty, staff and other constituencies; and by communicating regularly with them through meaningful personal contacts, targeted print and web-based publications, and high-impact special events.

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to “help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century.” Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger’s Personal Finance (“Best College Values”), and others. Marist’s study abroad program is ranked #1 in the nation by the U.S. State Department’s “Open Doors Report” and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist’s Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit 

Type of Position:



CWA (Full-Time)

Months per Year:


Work Schedule:

Monday - Friday 8:30am-5:00pm

Must be available to work the entire weekend for Homecoming and Reunion Weekend (more than 1,000 registrants) in order to Collect and manage registration, payment, and donations.

Hours per Week:



Marist College Main Campus

Number of Position Openings:


Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.





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